Unlock a protected document. Make changes in a restricted document. Important: If you intend to protect the document with user authentication rather than password protection, be sure to type e-mail addresses, not Microsoft Windows or Windows Vista user accounts, for user names. To assign a password to the document so that users who know the password can remove the protection, type a password in the Enter new password optional box, and then confirm the password.
Note: You must use this option if you intend to post the document so that multiple people can work on it at the same time. It is critical that you remember your password.
If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect. Note: Encrypting the document prevents authoring by more than one person at the same time. For more information about user authentication, see Information Rights Management in Office When you open a protected document, Microsoft Word restricts what you can change based on whether the document owner granted you permission to make changes to a specific part of the document.
The Restrict Formatting and Editing task pane displays buttons for moving to the regions of the document that you have permission to change.
If you do not have permission to edit any parts of the document, Word restricts editing and displays the message, "Word has finished searching the document" when you click the buttons in the Restrict Formatting and Editing task pane.
If you close the task pane and then try to make changes where you do not have permission, Word displays the following message in the status bar:. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support.
Upgrade now. Add protection mark the parts that can be changed. Having permission to make changes in the document is not the same as having permission to remove protection from the document. Even in a document where everyone has permission to make changes to the content, only those individuals who are authenticated owners or who type the correct password have permission to remove protection. When someone opens a protected document, Microsoft Office Word restricts changes based on whether the person has been granted permission to make changes to a specific part of the document.
When the document is opened, the Restrict Formatting and Editing task pane displays buttons for moving to editable regions of the document. If permission has been granted for Everyone to be able to make changes to parts of the document, anyone who opens the document can move to the parts they can change by clicking Find Next Region I Can Edit. If permission has been granted for only specific individuals to be able to make changes to parts of the document, only those individuals can move to the parts they can change.
For everyone else, Office Word restricts editing and displays the message, "Word has finished searching the document" when they click the buttons in the Restrict Formatting and Editing task pane. If you close the task pane and then attempt to make changes where you do not have permission, Word displays in the status bar the following message:. Protect a document and mark the parts that can be changed On the Review tab, in the Protect group, click Restrict Editing. In the list of editing restrictions, click No changes Read only.
Select the part of the document where you want to allow changes. For example, select a block of paragraphs, a heading, a sentence, or a word. What do you want to do? Like other recent versions, Word continues to use features like the Ribbon and the Quick Access Toolbar —where you will find commands to perform common tasks in Word—as well as Backstage view. Word uses a tabbed Ribbon system instead of traditional menus.
The Ribbon contains multiple tabs , which you can find near the top of the Word window. Each tab contains several groups of related commands. For example, the Font group on the Home tab contains commands for formatting text in your document. Some groups also have a small arrow in the bottom-right corner that you can click for even more options. If you find that the Ribbon takes up too much screen space, you can hide it.
To do this, click the Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu:. To learn how to add custom tabs and commands to the Ribbon, review our Extra on Customizing the Ribbon. If you're having trouble finding command you want, the Tell Me feature can help. It works just like a regular search bar: Type what you're looking for, and a list of options will appear.
You can then use the command directly from the menu without having to find it on the Ribbon. Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it shows the Save , Undo , and Redo commands, but you can add other commands depending on your needs. The R uler is located at the top and to the left of your document.
It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to create more screen space. Backstage view gives you various options for saving, opening a file, printing, and sharing your document. To access Backstage view, click the File tab on the Ribbon. Click the buttons in the interactive below to learn more about using Backstage view.
From the Print pane, you can change the print settings and print your document. You can also see a preview of your document. You can use the arrow to close Backstage view and return to Word. From the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account. Here, you can change various Word options. For example, you can control the spelling and grammar check settings, AutoRecover settings, and language preferences.
The information pane will appear whenever you access Backstage view. It contains information on the current document. Automatically insert text. Place your cursor where you want to insert a selection from the Quick Parts Gallery. Open a document that contains the Quick Part that you want to delete. Select the entry, and then click Delete.
Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue.
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Note: You must use this option if you intend to post the document so that multiple people can work on it at the same time. To return to the task pane and find a region where you have permission to edit, do the following:. You can use the arrow to close Backstage view and return to Word.
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- Word Documents
Use the Quick Parts Gallery in Word and Outlook to create, store, and find reusable pieces of content, including AutoText, document properties such as title and author, and fields.
Open the Quick Parts gallery to use these items. Document Property Word only. Field Word only. Building Blocks Organizer Word only. Save Selection to Quick Part Gallery. AutoText is reusable content that you can store and access again and again.
Click AutoText to access the AutoText gallery. By filling in the new building block information you store the content you save to use again and again. Click Document Property to choose from a list of properties that you can insert in your document. Fill in the document property box to create properties that travel with your document. Use field codes to insert fields that can provide automatically updated information, such as the time, title, page numbers, and so on. Click Building Blocks Organizer to preview all of the building blocks available to you in Word.
You can also edit properties, delete, and insert buildings blocks. Select a phrase, sentence, or other portion of your document. After you save a selection to the Quick Part Gallery, you can reuse the selection by clicking Quick Parts and choosing the selection from the gallery. Need more help? Expand your skills.
Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen.
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Microsoft word 2016 screen parts free -
You can use the Quick Part Wor to create, store, and reuse pieces of content, including AutoText, document properties such as title and microaoftand fields. These reusable blocks of content are also called building blocks.
AutoText is a common type of building block that stores text and graphics. You can use the Building Blocks Organizer to find or edit a building block. Select the phrase, sentence, or other portion of your document that you want to save to the gallery.
On the Insert tab, in the Text group, click Quick Parts microsoft word 2016 screen parts free, and then click the sentence, phrase, or other saved selection scrwen want to reuse.
You can change a Quick Part by replacing the building block. You insert the building block, make the changes that you want, and then save the building block with the same name.
Important: To replace the original entry in the gallery, the name, category, and gallery must be the same as the original. If you know the name of the building block, click Name to sort by name.
In the Create New Building Block dialog box, type the original name, category, and gallery for the building block entry, and then click OK. When asked whether you want to redefine the building block entry, click Yes. Click the name of the building block that you want to rename, and then click Edit Properties.
When asked whether you are sure you want to delete the building block entry, click Yes. The building block that you deleted is no longer available in galleries, although the content might still appear in the document. Quick Parts. Automatically insert text. Place your aprts where you want to insert a selection from the Quick Parts Gallery.
Open a document that contains the Microsoft word 2016 screen parts free Part that you want to delete. Select the gree, and then click Delete.
Need more help? Owrd your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any pats feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. Microsfot jargon.
Pictures helped. Didn't match my screen. Incorrect instructions. Too microsoft word 2016 screen parts free. Not enough information. Not enough pictures. Any additional feedback? Submit feedback. Thank you for your feedback!
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